When you own and run a business with multiple employees, the amount of administration and paperwork involved is not just overwhelming. It’s exhausting.
While you’re spending time onboarding new employees, tracking who’s on annual leave, who’s called in sick, scheduling rosters, managing performance, and ensuring legal compliance. You have almost no time left to grow your business.
Then when your business and team do grow, relying on outdated manual data entry processes is highly inefficient. The possibility of adding incorrect information or putting one wrong number in the wrong place in a spreadsheet can be devastating to your business.
You then have the time-consuming task of finding and correcting the error before it becomes a potentially big issue.
Today, business owners are choosing to take a more streamlined approach. They’re increasingly adopting a Human Resource Information System (HRIS).
What is a Human Resource Information System
A HRIS is designed to help you manage various HR functions. These systems primarily focus on storing and organising data related to your employees. It combines all your HR data into a centralised platform, making it easy to access, update, and analyse.
With our HR Software, you can effortlessly streamline your HR processes, manage employee data, track overtime, create shifts and rosters, and store your sensitive business information securely in the cloud.
There’s also a time tracking app, Blip, which provides clocking in and clocking out software for you and your employees.
HRIS applications simplify the process to save you a bunch of time, as well as providing real-time data and employee messaging features.
The main benefits of a HRIS platform
Time is one of your most valuable assets. One of the biggest challenges facing businesses with multiple employees is having HR and personnel data spread across multiple systems that don’t link to each other.
By consolidating multiple workflows into a unified HR platform, you reduce the time spent dealing with disjointed systems.
Some of the advantages of incorporating a HRIS into your business include:
- Automation of common HR tasks.
- Reaching a wider pool of candidates when recruiting.
- Accelerating the onboarding process.
- Reducing paperwork and admin tasks (every business owner’s dream).
- Accurately keep track of employee attendance.
- Improving productivity as less time is spent on repetitive admin tasks.
- Become more efficient with time management.
A HRIS has proven to be cost-effective. It’s able to help you achieve greater output by centralising your data and HR functions. You then increase efficiency, enhance compliance, and build on employee engagement.
Anywhere, anytime access
Work is no longer confined to one location. Wherever you go the right HRIS goes with you.
A cloud-based HRIS provides secure access to business-critical information anywhere in the world on any device. Whether you’re at home, on the road, on-site, or on holiday but need to keep up with how your business is performing, you can manage your team and access vital data instantly.
Online employee onboarding
A streamlined onboarding process creates a positive employee experience. A HRIS allows a new employee to complete their paperwork online before their first day. Helping them relax and feel prepared from day one.
Creating legally sound HR documents is time-consuming. One small error could create one big costly issue. With the right HRIS you’re able to create tailored documents plus access a library of templates, including employment contracts, policies, and letters.
These customisable business-critical documents are drafted by HR experts, giving you the reassurance your documentation adheres to current legal standards.
Implementation. Where do you start?
Changing to a HRIS can seem overwhelming, but a structured approach makes the process simpler. The first step is assessing your current HR processes. Identify areas where automation would have the biggest impact.
Assess which tasks take the most time. Then consider where is the greatest risk of error or non-compliance.
A HRIS needs to be powerful enough to run your systems and user-friendly enough that it saves you hours every week. It also needs to scale with your business as it grows.
The intuitive BrightHR Software features automated reminders, a central document library, and employee self-service. You’re able to access our:
- Staff holiday planner
- Clock in clock out app
- Shifts and rosters planner
- Unplanned absence tracker
- Recruitment and onboarding documentation.
Employee engagement
Our BrightHR Software offers a range of features designed to enhance employee engagement, empowering your workforce to feel valued and be more autonomous.
It’s difficult to increase productivity without knowing which projects your employees are working on and when. Simple clock-in-and-out software that connects to your HRIS promotes accurate time sheets and efficient scheduling.
Workforce management tools can directly connect to other HR functions such as payroll, annual leave requests. Personal information can be immediately updated by an employee and reflected in their payslip.
When done right, self-service and easy access to HR information that an HRIS offers can positively elevate the employee experience and enhance trust and retention.
Reporting and analytics
Generating real-time automated HR reports on important business areas like employee turnover, absence, performance, and more, is invaluable when managing a business.
With a HRIS business owners are re-evaluating the way HR functions. They are factoring in the cost savings achieved through greater efficiencies and time saved by automating administrative tasks and enabling strategic decision-making. Businesses leveraging HRIS enhance compliance, and improve the employee experience, which can increase retention.
A human resources information system helps you streamline and automate key HR functions and processes. It allows you to simplify payroll, time tracking, administration tasks, and manage employee data.
A HRIS makes it easier to manage your workforce and gives you back the time you need to drive your business forward.
This article is for general information purposes only and does not constitute as business or legal advice and should not be relied upon as such. It does not take into consideration your specific business, industry or circumstances. You should seek legal or other professional advice regarding matters as they relate to you or your business. To the maximum extent permitted by law, Peninsula Group disclaim all liability for any errors or omissions contained in this information or any failure to update or correct this information. It is your responsibility to assess and verify the accuracy, completeness, and reliability of the information in this article.